Free Employee Termination Letter Template

[Company Letterhead]

[Date]

PRIVATE & CONFIDENTIAL

[Employee Full Name]
[Job Title]
[Address]

Dear [Employee Name],

Re: Termination of Employment

Following our meeting on [Date], and as previously discussed, I am writing to formally confirm the termination of your employment with [Company Name], effective [Termination Date].

This decision has been made following [brief, factual reason — e.g. "the formal disciplinary process arising from the issues outlined in the written warnings dated [Date] and [Date], and following the disciplinary hearing on [Date]"]. Despite the support and improvement measures provided, the required standard has not been met.

Final arrangements:

• Your last working day will be [Date].
• You will be paid for all hours worked up to and including [Date], along with any accrued but untaken holiday, in your final salary payment on [Payroll Date].
• Please return all company property — including [laptop, access card, keys, phone, documents] — to [Person / Location] by [Date].
• Your access to company systems and premises will be revoked at the close of business on [Date].

Please also be reminded of your ongoing obligations regarding confidentiality and any post-termination clauses in your contract of employment.

You have the right to appeal this decision in writing to [Name / Title] within [5] working days of receiving this letter, stating the grounds of your appeal.

We wish you the best in your future endeavours.

Yours sincerely,

[Manager / HR Name]
[Job Title]
[Company Name]