Free Employee Warning Letter Template

[Company Letterhead]

[Date]

PRIVATE & CONFIDENTIAL

[Employee Full Name]
[Job Title]
[Department]

Dear [Employee Name],

Re: Formal Written Warning

Following our meeting on [Date], at which [HR Representative / Manager Name] was also present, this letter serves as a formal written warning regarding [specific conduct or performance issue — e.g. "repeated lateness in arriving for shifts, specifically on [dates]"].

The standard expected of all employees in this area is [clear expectation — e.g. "to be on site and ready to begin work at the contracted start time"]. The behaviour described above falls short of that standard and is unacceptable.

You are therefore required to:

• [Specific corrective action 1]
• [Specific corrective action 2]
• [Specific corrective action 3]

We will review your conduct/performance over the next [period — e.g. "three months"]. If there is no sustained improvement, or if there are further issues, this may lead to further disciplinary action up to and including dismissal.

This warning will remain on your personnel file for [duration — e.g. "12 months"], after which it will be removed, provided no further action has been required.

You have the right to appeal this decision in writing to [Name / HR] within [5] working days of receiving this letter.

We are committed to supporting you in meeting the required standards. Please speak to [Manager Name] if there is anything we can do to help.

Yours sincerely,

[Manager Name]
[Job Title]

Employee acknowledgement:
Signed: ____________________   Date: __________