Free Debt Collection Letter Template

[Your Business Name]
[Address]
[Email] | [Phone]

[Date]

[Customer Name]
[Customer Address]

Dear [Customer's Name],

Re: Friendly reminder — outstanding payment of [$ Amount], invoice [Number]

I hope you are well. We are just writing to let you know that the following invoice is now overdue and remains unpaid:

• Invoice number: [Number]
• Invoice date:   [Date]
• Original due date: [Date]
• Amount outstanding: [$ Amount]

We understand that things can sometimes get missed, especially during busy periods, so we wanted to flag this rather than assume anything.

Please could you arrange for the outstanding amount to be paid within the next 7 days, by bank transfer to:

Bank: [Name]
Account name: [Name]
Account number: [Number]
Sort code / Routing: [Code]
Reference: [Invoice Number]

If there is any reason you cannot pay in full right now, please get in touch — we would much rather discuss it than chase. We can usually find a workable arrangement if we know about a problem early.

If you have already paid in the past few days, thank you, and please ignore this reminder.

Thank you for your prompt attention.

Kind regards,

[Your Name]
[Your Business Name]
[Phone] | [Email]