Free Landlord-Tenant Dispute Letter Template

[Your Full Name]
[Forwarding Address]
[Email] | [Phone]

[Date]

[Landlord / Letting Agent Name]
[Address]

Dear [Landlord's Name],

Re: Disputed deductions from security deposit — [Property Address]

Thank you for your statement dated [Date] proposing to deduct [Amount] from my security deposit of [Total Deposit]. I am writing to formally dispute the following deductions:

1. [Item — e.g. "Carpet cleaning — £150"]
   Reason for dispute: [e.g. "The move-in inventory recorded the carpets as 'lightly worn'. Photographs taken at move-out (attached) show no further damage beyond fair wear and tear, which is not a permitted deduction."].

2. [Item — e.g. "Wall repainting — £250"]
   Reason for dispute: [e.g. "No damage was caused. Minor scuffing after a [length] tenancy falls within fair wear and tear."]

3. [Item — e.g. "Cleaning — £80"]
   Reason for dispute: [e.g. "The property was professionally cleaned at the end of the tenancy. Receipt attached."]

In summary, I accept deductions totalling [Amount you accept, if any] and dispute the remaining [Amount disputed]. I therefore request the immediate return of [Amount you believe is owed] to:

Account name: [Your Name]
Account number: [Number]
Sort code / Routing: [Code]

If we cannot resolve this within 14 days, I will refer the matter to [Deposit Protection Scheme name] for free adjudication and, if necessary, to the Small Claims Court.

I look forward to your written response.

Yours sincerely,

[Your Full Name]

Enc: move-in inventory, move-out photos, cleaning receipt, correspondence.